5 Electronic mail Advertising and marketing Calendar Templates to Kickstart Your Marketing campaign


How do you make sure you’re sending out your newsletters, promotional emails, and extra on the proper instances? It takes a bit planning, forethought, and set-up, however beginning with an efficient e-mail advertising and marketing calendar can simplify a serious piece of the puzzle.

As soon as you intend and visualize when to ship out your newsletters, kick off your e-mail campaigns, and schedule your advertising and marketing follow-up emails all year long, it’s simpler to stay to your weapons and comply with via. Which means the objectives you set for your self firstly of the yr (or gross sales cycle) shall be extra achievable and doable than ever.

If you happen to’re undecided the place to begin or find out how to schedule your e-mail campaigns, take a look at these 5 e-mail calendar templates. You’ll grasp the artwork of the e-mail advertising and marketing calendar very quickly.

When to schedule time-based e-mail campaigns and advertising and marketing follow-up emails

In line with MarketingSherpa, 72% of individuals want to get promotional messages via e-mail versus some other platform.

Your subscribers anticipate these emails and like them delivered by way of their inboxes, so it’s sensible to leap on the bandwagon.

After all, the ability of promotional e-mail campaigns is doubled while you tie them into advertising and marketing gold mines like holidays, nationwide observances, and particular days of the yr. Suppose Nationwide Espresso Day, the Superbowl, Valentine’s Day, the primary day of Spring, or Nationwide Cleanup Week (Unsure when every vacation falls? Search Engine Journal has the whole yr damaged down by vacation by way of this advertising and marketing calendar.)

Right here’s an instance of a spring e-mail provide from Birchbox:

Earlier than you begin planning and scheduling e-mail campaigns, undergo your calendar and mark any holidays or particular occasions that tie into your corporation, particularly annual gross sales and promotions.

You’ll be able to take this a step additional and use occasions which can be personalised for every particular person subscriber. These can embrace issues like birthdays, wedding ceremony anniversaries and anniversaries of after they subscribed.

These e-mail advertising and marketing campaigns could be created to mechanically get despatched from Marketing campaign Monitor utilizing information you already learn about your buyer. This data may very well be saved in your Salesforce CRM, Shopify eCommerce or one other device that integrates with Marketing campaign Monitor.

Your promotional e-mail campaigns could be one-offs, however, greater than doubtless, you’ll ship a sequence of emails and reminders to tempt your subscribers. Comply with these calendar templates to schedule a successful promotional marketing campaign.

Calendar template #1: Electronic mail marketing campaign for one-day occasions

  • 2 weeks earlier than sale/promotion/occasion – Announcement e-mail
  • 1 week earlier than sale/promotion/occasion – Advertising and marketing follow-up e-mail/reminder
  • 1 day earlier than sale/promotion/occasion – Last follow-up e-mail and final probability reminder


Calendar template #2: Electronic mail marketing campaign for ongoing occasions/promotions

  • 2 weeks earlier than the continued occasion – Announcement e-mail
  • 1 week earlier than the continued occasion – Advertising and marketing follow-up e-mail/reminder
  • 1 day earlier than the continued occasion – Reminder
  • Throughout the occasion – Reminder
  • 1 day earlier than the occasion ends – Last follow-up e-mail/final probability reminder

When to schedule informative, helpful e-mail newsletters

Versus promotional e-mail campaigns, informative newsletters are often completely non-promotional. As an alternative, they search to offer your subscribers with helpful, useful, or pertinent data.

You’ll be able to schedule these to ship round holidays if the subject is related (for instance, you’ll be able to ship cleansing and organizing suggestions round Nationwide Cleanup Week). Nevertheless, a majority of these emails are additionally nice for filling in gaps in communication between you and your viewers. It retains you in fixed contact, builds belief, and supplies worth.

This informational e-mail e-newsletter from Resy, an app for reserving tables at eating places, is a superb instance. In it, the corporate highlights sizzling eating spots round NYC:


These newsletters will also be personalised primarily based on every subscriber’s habits in earlier e-mail campaigns. As a subscriber clicks on particular content material subject hyperlinks you need to use that behavioral data to personalize future newsletters with extra of that sort of content material.

To create your personal newsletter-worthy e-mail content material, have a look at the content material you create in your important channels as a jumping-off level. Tie in your useful emails and use your e-newsletter as a linking alternative.

Calendar template #three: Informational e-mail newsletters

  • Search for gaps in your e-mail advertising and marketing calendar between promotions, gross sales, and occasions – Ship one-off emails with useful suggestions, how-tos, or suggestions (can tie into internet content material)
  • Weekly, throughout optimum send-times – Ship out a weekly e-newsletter with updates, hyperlinks to lately revealed content material, and useful tidbits (present an opt-out possibility if weekly is just too typically for some subscribers)

When to schedule occasion bulletins and promotions

Have an enormous occasion arising that wants some promotion? Is an enormous change coming to your organization that that you must talk together with your loyal subscribers?

Sending out an occasion announcement is a good way to maintain your viewers up-to-date with all of the goings-on.

Huge occasions are particularly necessary to promote by way of e-mail. For example, if you wish to invite locals to an in-store gathering, an enormous get together, a live performance, or a profit, they’re extra doubtless to answer a private e-mail invitation.

That’s as a result of emails drive conversions higher than some other advertising and marketing methodology, together with social media. Moreover, e-mail has an common natural attain of 79%, which suggests over three-fourths of your recipients will obtain and browse the emails you ship.

This instance from SXSW showcases how the yearly convention makes use of e-mail to assist get individuals to register:


This e-mail from Hudson Ranch and Vineyards, in the meantime, is a superb instance of find out how to make an e-mail invitation to an occasion appear unique:


Calendar template #Four: Occasion invites and promotions with advertising and marketing follow-up emails

  • Four-6 months earlier than the occasion – Save the date announcement: Let subscribers know what the occasion is, plus the place, when, how, and why it’s taking place
  • three months earlier than the occasion – Official announcement/invitation: Relying on the kind of occasion, formally or casually invite your subscribers, detailing time, place, and different necessary data
  • 1 month earlier than the occasion – Start weekly advertising and marketing follow-up emails/reminders: In case your viewers wants to save lots of their spot or register, remind them and supply a call-to-action button in these emails
  • 1 week earlier than the occasion – Final probability reminder (“Spots are filling up rapidly”, “Time is working out to register”, and so forth.)

Calendar template #5: Bulletins

This template is dependent upon what sort of announcement you’re making.

For instance, if you happen to’re going to announce an enormous buyer appreciation occasion, you’ll be able to actually construct it up. However, if you happen to’re making large modifications to your corporation mannequin/web site/another issue that may have an effect on the client expertise, that you must keep away from dropping hints and be as clear as doable.

This template is for the previous situation when you’ll be able to actually have enjoyable with it.

  • 2 months earlier than the massive announcement – Construct up anticipation for the precise announcement, however don’t give it away but (“A shock is coming…”, “We’re preparing for one thing large”, and so forth.)
  • 1 month earlier than the announcement – Comply with-up e-mail reiterating the preliminary message
  • Weekly, up till the announcement – Reminder emails with curiosity-inducing hints

Wrap up

Electronic mail advertising and marketing campaigns are nothing with out a plan to implement them. If you happen to don’t take the time to schedule your emails and optimize send-times, you’re lacking out on an enormous alternative to seize extra curiosity, opens, and click-throughs.

Much more than that, your objectives for the quarter or the yr might slide by the wayside with out a strong e-mail advertising and marketing calendar to stay to. This calendar guides your advertising and marketing and helps you ship probably the most impactful messages possible.

Use the templates above to schedule your emails for the largest impression, then let ‘em free. You’ll make a a lot larger splash together with your subscribers and clients.

The put up 5 Electronic mail Advertising and marketing Calendar Templates to Kickstart Your Marketing campaign appeared first on Marketing campaign Monitor.

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